Archive for the ‘Company Secretary’ Category

Share transfer

Tuesday, March 15th, 2016

A shareholder can sell all or part of his shares to another person. The Stamp Duty Office charges stamp duty for share transfer. The stamp duty is 0.2% of either the net asset of the company or the sale price of the shares, whichever is the higher. Our share transfer service includes:

  1. Instrument of Transfer
  2. Bought Note and Sold Note
  3. Account confirmation letter
  4. Preparation and filing of items 1. - 3.

The documents required by the Stamp Duty Office are:

  1. A copy of the Certificate of Incorporation
  2. A copy of the Articles of Association
  3. The latest audited account of the company, if the company has conducted business or had assets
  4. The management account less than 3 months old of the company, if the company has conducted business or had assets
  5. Government form declaring values of real estate properties, if the company is holding any real estate property
  6. A copy of Form NSC1, if any
  7. Share transfer documents, if any
  8. Share transfer agreement, if any

Share allotment

Tuesday, March 15th, 2016

A company can add a new shareholder by allotting new shares to the shareholder. Our share allotment service includes:

  1. Application for shares for each shareholder
  2. Directors’ minutes approving the share allotment
  3. Company’s minutes authorizing the directors to allot new shares
  4. Preparation and filing of the Form NSC1

The following information is needed for documents preparation:

  1. the new shareholder’s passport page scan copy showing the name
  2. his residential address
  3. number of shares / percentage of ownership he is going to acquire
  4. the amount of fund he is going to pay to the company for the shares / percentage of ownership

Company name change with new chops

Monday, March 14th, 2016

Our company name change service includes:

  1. Directors’ minutes authorizing the change of company name
  2. EGM minutes authorizing the change of company name
  3. Certificate of Name Change
  4. New Business Registration Certificate
  5. A set of new company chops

Items 1.- 4. are required for changing company name at the bank, and the signatures on item 1. must match the signatures on bank’s record. It takes 2 days to update the government record, additional 2 days to receive the new Business Registration Certificate. It will take the bank two weeks to update the company name after submitting items 1.- 4. to the bank separately.

Duties of the Company Secretary

Tuesday, January 6th, 2009

As the company secretary of our companies, we can handle share and debenture tranfers, and will keep the records of the companies including the records of the members, debenture holders, charges, and directors and secretaries, and can deliver documents and file the Registrar including the annual return, return of allotments, and return of directors and company secretaries. However, there are individual fees for the services.

Share Transfer Documents

Tuesday, December 30th, 2008

Documents required for share transfer for company in business:

  1. Instrument of Transfer
  2. Bought Note / Sold Note
  3. Memorandum and Articles of Association
  4. Annual Return
  5. Certificate of Incorporation
  6. Management Account, certified by the director
  7. Profit and Loss Account, certified by the director
  8. Audited Account of the previous two years, certified by the director